Chart of Accounts Templates

Setting Up or Migrating from Xero, MYOB or Other Systems

Before you migrate or invite clients into Prosaic, you’ll want to make sure your chart of accounts templates are structured the way you like to work.

This article explains how to create and customise chart templates, use mapped codes, and work with existing templates or external ledgers

🧩 About Prosaic’s Chart Code Library

Prosaic includes a library of standard system chart codes – such as Interest Received, Motor Vehicle Expenses, Owner Drawings, and more.

These codes are based on the most commonly used ones across MYOB and other accounting systems, and they form the building blocks for your own templates.

You can use these system codes to build templates for sole traders, companies, trusts, partnerships, or rental properties – all starting from the same consistent base.

🧾 The Default Chart

By default, new entities are created with a Standard Business Chart, which closely follows the Xero demo company layout.

This gives you a familiar starting point, but we recommend spending some time setting up your own templates to reflect how you already work.

If you’ve used Xero, MYOB, or Xero Practice Manager templates before, you can easily replicate those in Prosaic.

🛠️ Creating Your Own Templates

You can create and customise your own chart templates from the system code library.

When building a new template:

Start with the default chart or create one from scratch.
Choose the codes you want to include – and exclude those you don’t.
Add sub-codes where you need more detail (e.g. separate Interest on Loans and Interest on Overdrafts).
Edit names, descriptions, and tax settings to suit your reporting needs.

This flexibility lets you align your Prosaic charts with the structure you already use in your practice or external ledgers.

Example template based on Xero, MYOB Sole Trader charts

🔢 Using Mapped Codes

Each account can include a Mapped Code – a field where you can record the equivalent code used in your external ledger (for example, in Xero or MYOB).

Mapped codes are optional but useful if you:

Import trial balances or journal lines from another system.
Export summarised cash movements back into Xero or MYOB for full reporting.
Want to maintain consistent cross-system reporting.

You can also use mapped codes for your own internal purposes – they’re not restricted to any one use.

🚧 What’s Coming Next

In the near future, Prosaic will support:

Chart import and mapping tools, allowing you to import an existing chart directly from Xero or MYOB and walk through a guided mapping process.
A library of ready-made templates for common entity types (e.g. Sole Trader, Company, Trust).
Template syncing, so that updates to your chart templates automatically flow through to linked entities.

For now, you can create what you need from scratch using the system code library and customise it to match your existing practice standards.